Track SaaS renewals before they auto-renew
A renewal calendar with costs, seats, and dates, plus flags on anything due soon
Once a month, update my SaaS renewal tracker [sheet link]. For each tool listed, log into its billing or account page and capture the current state: plan name, seats purchased versus actually assigned, billing amount and cadence, renewal or next-charge date, and whether auto-renew is on. Update the sheet and highlight what changed since last month — price increases, seat creep, plan changes we didn't make deliberately. Then flag, at the top of your summary: anything renewing in the next 45 days with the cancel-by date if the terms state one, tools where we're paying for clearly unused seats, and any vendor that raised prices. Check billing emails in Gmail for renewal notices the portals don't show. Don't cancel, downgrade, or change any plan — this is visibility only. End with total monthly spend and the three actions that would save the most money.
